Come along to the AGM on 19th November in Shenanigans and air your views! You won’t be forced on to any committees unless you want to! Meeting starts at 8pm. Finger food afterwards which you can wash down with your favourite beverage. Agenda and Motions below:
Slaney Olympic AC AGM
Friday 19th November 2010, 8.00pm
Shenanigans, Market Square, Enniscorthy
Agenda
- Apologies
- Adoption of Standing Orders (see below)
- Minutes of previous AGM
- Chairperson’s report
- Secretary’s report
- Treasurer’s report
- Motions (see below)
- Election of Committee
Nominations received
Chairperson
Jane Porter Proposed by Fergus Murphy
Seconded by Joe Millar
Kevin Murphy Proposed by Bernie Millar
Seconded by Mags Dunphy
Secretary
Graham Porter Proposed by Fergus Murphy
Seconded by Joe Millar
Motions
The Committee proposes the following changes to the constitution
- Motion: That the words “where possible” be inserted in the paragraph on colours in the second sentence after the words “crest will”.
At present the constitution reads:-
COLOURS: The Club colours shall be that of the County Wexford colours, purple & yellow (said colours may be/& are commonly referred to as “purple & gold”). The Enniscorthy Town crest will‹› also be worn as the Club logo on its vest/singlet and any other items of Club clothing/merchandising.
2. Motion: The following sentence to be inserted in the second paragraph on the section on membership, immediately after the second sentence (before “failure to renew..”)
A reduced membership fee of 50% of the normal fee can be applied for by long standing club members who, through reasons of injury or otherwise, are no longer in training but who help out at club events. The committee shall decide on the eligibility for reduced fees on a case by case basis.
At present the constitution reads:-
Membership: Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will pay an annual membership fee, set by the Committee. The annual membership fee and any discretionary rates (e.g. for students) are entirely a matter for the Club Committee and must be decided upon, for the forthcoming year, at completion of business of the AGM by the incoming Committee. <> Failure to renew membership, as stipulated by the Committee, will result in forfeit of Club membership, invalidate AAI insurance and prohibit members from representing the Club in all competitions, including County, Provincial and National events.
The third motion is proposed by Joe O’Regan and seconded by Donny Colfer
3. That the Club i.e. Slaney Olympic should reduce the membership fees from €50 (€80 for couples) to €35 (€60 for couples).
This would help to boost membership numbers. This proposal is prompted by feedback received from a good many runners who sometimes run with members of the club and often help out at many of the events which the club hold each year.
STANDING ORDERS for AGM
Order of Business:-
An Agenda shall be prepared by the Secretary and be made available to all members 7 days before the AGM or EGM. All items thereon shall take precedence over all other business.
Suspension of Standing Orders: – In the event of any matter of emergency, the Chair may accept a motion for the suspension of standing orders. The member moving such suspension must clearly state the nature and urgency of his business. No suspension shall take place except by a two-thirds majority vote of the Club members present.
Minutes: – The Secretary shall read the minutes of the last meeting but no motion or discussion shall be allowed on the minutes except in regard to their accuracy. After confirmation of the minutes, they shall be signed by the Chair. Club members shall then be at liberty to ask any question with regard to the matters arising out of the minutes. Such questions shall be allowed for purposes of information only and no debate on policy outlined in the minutes shall take place.
Selection of Speaker: – Members wishing to speak shall raise their hand. The Chair shall, should there be more than one member wishing to speak, select the speaker, with others following in succession.
Ruling of the Chair: – If the Chair calls a member to order, or for any other purpose connected with the proceedings, the member speaking shall be suspended until order is obtained by the Chair. The ruling of the Chair on any question under standing orders or on points of order or information shall be final, unless challenged by no less than 10 members and unless two-thirds of the members present vote to the contrary.
Interruption:- If any member interrupts another whilst addressing the meeting, or uses abusive or profane language, or causes disturbance at any of the mee
tings and refuses to obey the Chair, when called to order, they shall be expelled from the room and shall not be allowed to enter again until an apology satisfactory to the meeting is given.
Points of Order: – Members wishing to raise points of order or explanation must first obtain the permission of the Chair.
Motions & Amendments: – The first proposition on any subject shall be known as the original motion and all succeeding propositions on that subject shall be called amendments. Every motion or amendment must be moved and seconded by members actually present at the meeting before they can be discussed and wherever possible should be presented in writing. When an amendment is moved to an original motion, no further amendment shall be discussed until the first amendment is disposed of.
Substantive Motions: – If an amendment is carried, it displaces the original motion and itself becomes the substantive motion, whereupon any further amendment relating to any portion of the substantive motion may be moved, providing it is consistent with the business and has not been covered by an amendment or motion which has previously been rejected. After the vote on each succeeding amendment has been taken, the surviving proposition will be put to the vote as the main question, and if carried shall then become the resolution of the meeting.
Right of Reply: – The mover of the original motion shall, if no amendment be moved, have the right of reply at the close of the debate upon such motion. The question shall then be put to the vote immediately and under no circumstances shall any further discussion be allowed, once the question has been put from the Chair. The mover of the amendment shall not be entitled to reply, unless the amendment has become the substantive motion.
Voting: – The voting shall be by show of hands. Where deemed necessary, two tellers shall be appointed by the Chair. The Chair shall not vote on any question, unless there are an equal number of votes, when the Chair shall have the casting vote.
Rescinding a Resolution: – No resolution shall be rescinded or amended at the same meeting at which it is passed.
